Last updated: September 2026
These Terms govern use of DocuCircuit, provided by [legal entity name]. By creating an account or using the service, you agree to them. If you’re agreeing on behalf of a company, you represent that you can bind that company.
DocuCircuit is a subscription platform for building, completing, routing, and storing recurring operational forms and inspection reports. Features, plans, and limits may change over time.
Each customer organization has an administrator who configures the workspace and invites users. The customer is responsible for its users’ actions and for keeping access appropriate. Sign-in is by one-time email link; keep your email account secure.
Paid plans are billed in advance on the interval stated at purchase. Fees are non-refundable except where required by law. We may suspend or downgrade an account for non-payment. Your data is retained during a suspension and restored on payment.
You retain all rights to the forms, reports, and data you put into DocuCircuit(“Customer Content”). You grant us a limited licence to host, process, and transmit Customer Content solely to provide the service. We will not use Customer Content to train AI models or to build features for other customers. You are responsible for having the right to upload what you upload.
Where Customer Content includes personal data, our Data Processing Agreement applies and is incorporated into these Terms.
Once a report is finalized, DocuCircuit locks its content; a correction is recorded as a new version and the original is preserved. Electronic-signature evidence and the activity log are stored so that alteration is detectable. Each organization sets a retention period (default 5 years); DocuCircuit keeps Customer Content at least that long during the subscription. You can export your complete record set from the product at any time. These are recordkeeping aids — you remain responsible for meeting your own legal retention obligations.
You agree not to:
DocuCircuit supports your inspection and recordkeeping processes. It does not determine or guarantee regulatory compliance, and it does not replace a competent person, your own procedures, training, engineering judgment, or legal review. Automated scores, prompts, and rules are aids, not decisions. You are responsible for the safety of your work.
On AI plans, the assistant produces suggestions from the text you enter. Suggestions may be incomplete or wrong, are never applied automatically, and never change a form’s score or override a finalisation rule. Treat them as prompts for a qualified person to consider.
We target 99.9% monthly availability, excluding scheduled maintenance (for which we will give advance notice where practical) and events outside our reasonable control. We do not guarantee uninterrupted service. [If a formal SLA with service credits is offered, attach it as an exhibit and reference it here.]
We back up the database continuously with point-in-time recovery. Backups are a disaster-recovery measure, not a substitute for your own export copies; keeping periodic exports is recommended for records you must retain independently.
The service is provided “as is” without warranties of any kind to the maximum extent permitted by law. To the maximum extent permitted by law, [legal entity name]’s total liability arising out of or relating to the service is limited to the fees you paid in the 12 months before the claim, and we are not liable for indirect, incidental, or consequential damages. [Attorney to tailor.]
You will defend and indemnify [legal entity name] against third-party claims arising from your Customer Content or your violation of these Terms. [Attorney to tailor.]
Either party may terminate for material breach not cured within 30 days. You may cancel any time; access continues through the paid period. On termination we will make Customer Content available for export for a reasonable window, then delete it.
We may update these Terms; material changes will be emailed to account administrators. Continued use after the effective date means acceptance.
These Terms are governed by the laws of the State of [state], without regard to conflict-of- law rules. [Attorney to set venue / dispute resolution.]
[legal entity name] — wesleymaupin@gmail.com